School Policies & Procedures

Attendance

Email the school directly at 28Q101@schools.nyc.gov to inform us of any daily changes regarding absences, dismissal instructions, busing or after-school changes for a particular day. Messages to this email are checked daily during school hours, Monday- Friday from 7am- 3:00pm.

Absences

• On the first day back at school after an absence, please submit a note signed by a parent detailing the reason for the absence. The note should be given to the child’s teacher and emailed to the main office at 28Q101@schools.nyc.gov.
• If your child contracts a serious illness or sustains an injury necessitating a cast, boot, sling, etc., please contact the school nurse to discuss accommodations for your child.
• Absences will be coded as excused if we receive proper documentation.

Extended Vacations

Absences directly affect the quality of class work and homework. Please consider this when planning family vacations. An extended absence before or after a school break is considered unauthorized. Your child’s permanent record reflects all absences.

Arrival/Dismissal

School this year will start at 8 am to 2:20 pm

Breakfast from 7:30 to 8 am

NORMAL ARRIVAL DAYS

• Prekindergarten enter the building through the Rotunda. Students go straight to their classroom.
• Kindergarten through third grade line up at their arrival spots.
• 4th & 5th grade students line up on Russell Place by the blue mailbox.
• Teachers pick up the students promptly at 8:00 am.
• Classes enter the building through assigned entrances.
• Staff members are posted at the doors to ensure a safe arrival. Only staff and students can enter through the doors.

INCLEMENT WEATHER INDOOR ARRIVAL (Precipitation between 7:30 am – 8 am)

• Doors open at 8:00 am (Earlier if all staff is at their post)
• Kindergarten through third grade enter through the gymnasium doors (Exit 7) or the corner doors in the schoolyard (Exit 5). Staff members will be posted at those doors.
• All K-3 students report directly to the gymnasium to meet their teachers
• 4th & 5th grade students enter through the Russell Place entrance near the blue mailbox.
• All 4th & 5th grade students walk directly to class and teachers will meet them at the classroom door.

PLEASE NOTE: Our school day begins promptly at 8:00 am. As such, we strongly encourage all families to arrive PRIOR to 8:00 am so students have time to line up with their classes. Any students who arrive after 8:00 am will be considered late and may need to be escorted to class. For safety purposes, Pre-K and Kindergarten students are dismissed a few minutes early. Accordingly, we strongly encourage all Pre-K and Kindergarten families to arrive for dismissal NO LATER than 2:05 pm. Any kindergartner who is not picked up in the schoolyard by 2:10 pm will be escorted to the auditorium for late pick up.

Extended Vacation

Pupil lateness and absence directly affect the quality of class work and homework. Please consider this when planning family vacations. An extended absence before or after a school break is considered unauthorized. Your child’s permanent record reflects all absences. Download the Travel Form

Lateness

School this year will start at 8 am to 2:20 pm

Breakfast from 7:30 to 8 am

School starts at 8:00 a.m. Children in grades K-5 who arrive at school after 8:00 a.m are considered late. Please cooperate by having your child arrive on time. A major factor in determining your child’s success in school is attendance. Work begins promptly after arrival, so lateness means your child misses critical instruction and also disrupts the teacher and other students as work begins.

Dismissal

School starts promptly at 8 am. Children in grades K 5 who arrive at school after 8 a.m. are considered late. Please cooperate by having your child arrive on time. A major factor in determining your child’s success in school is attendance. Work begins promptly after arrival so lateness means your child misses critical instruction and also disrupts the teacher and other students as work begins.

Classroom Assignment Policy

Our school policy is that class assignments will remain unchanged until three weeks into the new school year. At that time, if you need to request a class change for legitimate reasons, please contact the Assistant Principal in charge of your child’s grade.

Classroom Concerns

If questions arise concerning any aspect of the school or class program, send a note or email your child’s teacher requesting a conference. All teachers have email addresses which are posted on the school website PS101q.org. He/she will make an appointment with you either before school begins or during a scheduled preparation period. If you come to the school without an appointment, the teacher may not be able to accommodate.

Additionally, parents may not request to go to the classroom while the teacher is teaching. After you have communicated with the teacher and you feel that the issue has not been resolved, please contact the supervisor who is responsible for your child’s grade. If the matter is still unresolved please contact the principal for further assistance.

Outdoor Learning / Play

In lieu of recess, our school participates in Outdoor Learning / Play. Our goal is to have students outdoors for one full period a day with their classroom/cluster teacher. We encourage teachers to play organized games, yoga or Move to Improve activities. All classes engage in outdoor play in the school yard at least 3 times a week in order to meet our Physical Education mandates. Students go outside when the weather conditions meet the two criteria below.

1. Real Feel temperature is between 28 degrees and 90 degrees.
2. Ice, snow or other potential dangerous elements are not on the playground.

In order to prepare your child for outdoor recess, we ask all households be mindful of the following:

1. Dress your child appropriately for the weather.
2. Ensure that your child has a doctor’s note if they cannot be outside for any medical reason.

BEE TV

BEE TV is a daily, live news broadcast for students and staff led by a team of 5th grade anchors. Students see BEE TV immediately after arrival each morning on their classroom Promethean panels. Each 4-minute episode features the pledge, school news and announcements, the Yale RULER word of the day, as well as sports and weather updates!

Medical Information

• Physical Examination Health Form (CH-205) 7 | Page A physical examination health form completed by your pediatrician, dated within the last year must be on file with the school nurse before the first day of school. Please send the completed health form to Pupil Accounting Secretary Lisa Duca at LDuca2@schools.nyc.gov or drop it off at the main office.

• Should you need the nurse, she is located on the 1st floor inside the auditorium on the right- hand corner of the stage.

• Please supply information about any special health problems (eg: allergies) your child may have to the school nurse. Please do not send your child to school with any medications.

• A 504 Medical Administration Form must be on file with the school nurse if your child requires any medication to be administered by the school nurse. This form requires doctor’s orders and signed parental consent. You may also request this form from the school nurse.