School Policies & Procedures

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Classroom Concerns

If questions arise concerning any aspect of the school or class program, send a note or email your child’s teacher requesting a conference. All teachers have email addresses and will respond to you within two days. If you do not hear back from them, please reach out again. He/she will make an appointment with you either before school begins or during a scheduled preparation period. If you come to the school without an appointment, the teacher may not be able to accommodate. Additionally, parents may not request to go to the classroom while the teacher is teaching. After you have communicated with the teacher and you feel that the issue has not been resolved, please contact the supervisor who is responsible for your child’s grade. If the matter is still unresolved please contact the principal for further assistance.

Lateness

School starts at 8:00 am. Attendance is taken at 8:05 am. Children in grades K-6 who arrive at school after 8:10 am are considered late. Please cooperate by having your child arrive on time. A major factor in determining your child’s success in school is attendance. Work begins promptly after arrival, so lateness means your child misses critical instruction and also disrupts the teacher and other students as work begins. Students in Grades K-3 who have not been picked up will be brought to the auditorium. Those students attending our after school program or going to an outside after school program will gather in the rotunda or auditorium for pick up.

Emergency Procedures

If you need to pick up your child early due to illness, doctor’s appointment, etc. bring a picture I.D. to be presented to the Security Agent. Your child will be released only to individuals whose names appear on the blue EMERGENCY CONTACT CARD. This is for your child’s safety. Please complete the front and back of both of the cards attached to this letter. One will be kept in our Main Office and one is for the classroom teacher. Include the name of relatives/friends who are responsible and dependable. Also provide at least one working cell phone number and email address so that you can be reached immediately in the event of an emergency. If a phone number or other contact information changes, please write a note to your child’s teacher requesting that the EMERGENCY CONTACT CARD be updated. Also note that if you need to change dismissal arrangements on a particular day, we must have a written note, in advance, from you.

Absences

After an absence and on the first day back to school, a note signed by a parent, detailing the reason for the absence, MUST be given to the child’s teacher. If an absence is three days or longer, a doctor’s note is required. If your child contracts a serious illness or sustains an injury necessitating a cast, boot, sling, crutches, etc., we must have a doctor’s note. If necessary, we will contact you to discuss alternative arrangements to accommodate your child. When your child is able to return to school and/or no longer needs crutches, etc., a doctor’s note including a phrase “can return to school” and detailing and restrictions (e.g. “no gym” or “resume full activity”) should be included.

Extended Absences

Pupil lateness and absence directly affect the quality of class work and homework. Please consider this when planning family vacations. An extended absence before or after a school break is considered illegal, unless your child is ill and you have medical documentation. Your child’s permanent record reflects all absences. Depending on the length of the absence, it may become necessary to discharge your child from the school. You will have to re-register upon return.


 ATTENDANCE POLICY

Attendance is taken daily at 8:05 am. If your child arrives after that time, they are marked late. When students are late they miss vital instruction time which hampers learning and performance. If your child is absent, please call the school or email the teacher to let them know. If your child is absent for 2 or more days, a doctors note is required.

ATTIRE

There is no School Uniform policy in our school. Students are encouraged to wear comfortable, appropriate apparel. To prevent trips or falls, students should not wear baggy pants, flip flops or open-toed sandals. Halter-tops, “spaghetti straps”, or other high-cut shirts or very low cut pants are not permitted.

Pre-K and Kindergarten: Make life easier for your young child by avoiding “complicated” clothing, such as “overalls” or clothing with intricate ties and closures. Elastic waste pants and loose fitting clothing allow for maximum movement and comfort. Daily activities include arts and crafts and painting, so clothing may get stained or dirty. This is to be expected.

Please send in a plastic shoebox with extra clothes in case of accidents. Label the box and the clothes with your child’s full name. Make sure that the clothes are weather appropriate.

MEDICATIONS

Teachers may never administer medication to a student, nor can students self-medicate. If your child needs to take medication during the school day, you may come into school to give your child the medicine yourself. If your child needs medication on a regular basis, your doctor needs to complete a “504” Form, which is available from the school nurse. When the school nurse receives this form, she can then administer the medication. All medicines must come into school in a labeled container from the pharmacy. Medications will be stored in the nurses’ office.

SECURITY PROCEDURES

We are interested in maintaining the safest possible environment for our students and staff. To that end, the following security procedures are in effect at our school: Visitors may not go directly to any classroom, office or any area of the building.

All visitors must:

  • - Enter and exit through the Main Entrance.
  • - Present PHOTO IDENTIFICATION to the School Safety Agent or designee at Security Desk.
  • - Sign the Visitor’s Log and obtain a Visitor’s Pass that must be displayed during visit.
  • - Proceed to the General Office (Room 157) for directive to visit any other location.

EMERGENCY HOME CONTACT CARDS

During the first week of school each student will bring home an Emergency Home Contact Card (the Blue Card). It is important that you fill out the card completely and return it to school as soon as possible. It contains vital contact information for the school to use in the event of an emergency or early dismissal. You must complete a separate card for each of your children attending PS 101Q. Please look for the Blue Card in your child’s backpack. Only individuals listed on the card may pick up your child. if the contact information on the Blue Card changes, you must contact the school for a new card!

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Contact us:

P.S.101Q "The School In the Gardens"
2 Russell Place, Forest Hills
NY, 11375
Phone: 718.268.7230
Fax: 718.575.3571

New School hours